Digital membership card for a student union

The student union challenge: a committee that changes every year

A student union turns over every year. Member lists, paper cards and spreadsheets pass from hand to hand, and each new team starts from a more or less up-to-date file. At the door of a party, checking who has paid their fee is done with a pen or a printed list.

A card in the Wallet gives each member a proof of membership in their phone, and at the door one gesture is enough: scan the card.

What the card contains

• The union's name, logo and colours.
• The member number and the member's name.
• The expiry date, for example the end of the academic year.
• A category, for example “Member” or “Committee”, if you define any.

Validity that follows the academic year

For a student union, the fee usually covers the academic year: a fixed date common to all members is the simplest solution, and renewal happens at the start of the new year.

KARD offers two ways to set validity: a duration from the sign-up date (for example twelve rolling months) or a fixed date for everyone (for example the end of the season). The date is shown on the card in the Wallet.

Set it up in five steps

Handing over more easily

With KARD, members, their status and history stay in the account. The next committee inherits a clean base instead of a file to rebuild. Each committee member can have their own front-desk access, protected by a code.

Mistakes to avoid

• Keeping the paper list at the door alongside the scan: choose a single source.
• Forgetting to set the expiry date before the first sign-ups.
• Not planning a handover: write instructions for the next team.

What KARD Membership costs

The Essentiel plan starts at €19/month: 1 structure, 2 front-desk staff, unlimited members, Apple and Google Wallet and front-desk scanning. The Club plan at €39/month adds rechargeable sessions, automatic reminders before expiry, the dashboard and analytics, up to 3 structures and unlimited staff. A quote-based plan exists for networks.

There is a 14-day free trial with no commitment: you can create your card, add it to your own phone and test a front-desk check-in before you decide. The features included depend on the plan; the detail is on the Pricing page.